INVOICE RECONCILIATION

Every invoice matched. Every discrepancy caught. Automatically.

AI-powered freight audit that matches invoices to rate cards, flags discrepancies, and processes settlements — eliminating weeks of manual reconciliation.

Request a Demo See it in action

50% Settlement effort reduction

100% POD validation rate

25% Faster settlement cycles

Live Agent Activity

Nexa matched 2,400 invoice lines to rate cards — 18 overcharges flagged

Settlement batch €184,000 approved — all PODs validated

Vera escalated 3 carrier disputes with evidence package attached

The Problem

Manual reconciliation is a tax on your finance team.

Weeks of manual matching

Finance teams spend days matching carrier invoices to rate cards line by line. Errors slip through. Overcharges go unnoticed.

No POD validation

Payments processed without confirming delivery actually happened. Missing PODs become disputed invoices months later.

Dispute resolution takes forever

When discrepancies are found, the back-and-forth with carriers takes weeks. No structured evidence trail, no escalation workflow.

From manual matching → to automated freight audit and settlement.

The Solution

AI-powered invoice audit and settlement

Shipsy automates the entire invoice lifecycle — from receipt and matching to dispute resolution and payment.

🔍

Automated Invoice Matching

AI matches every invoice line to contracted rate cards, flags discrepancies by type and severity, and generates exception reports automatically.

✅

POD Validation

Every payment linked to validated proof of delivery. No POD, no payment — enforced automatically across all carriers.

⚡

Settlement Automation

Approved invoices flow directly to payment processing with full audit trails. Settlement cycles compressed from weeks to days.

Invoice reconciliation, amplified by AI agents.

Nexa automates freight audit and invoice matching end to end. Vera handles carrier disputes with structured evidence gathering and resolution tracking.

Learn about AgentFleet →

Nexa

SETTLEMENTS

Invoice matchingRate card auditPayment processing

Vera

DISPUTE RESOLUTION

Evidence gatheringClaim managementResolution tracking

Proven Results

The results enterprises see

50%

Settlement effort reduction

Automated matching replaces manual work

100%

POD validation

Every payment linked to delivery proof

25%

Faster settlement cycles

Days instead of weeks

Near-zero

Invoice leakage

Every discrepancy caught automatically

FAQ

Common questions

How does automated invoice matching work? ▾

Shipsy matches every line item on carrier invoices against contracted rate cards, identifying overcharges, undercharges, and missing items automatically.

What happens when a discrepancy is found? ▾

Discrepancies are categorised by type and severity, with automated dispute notifications sent to carriers including supporting evidence. Vera tracks resolution end to end.

Can the system handle multiple rate card formats? ▾

Yes. Shipsy normalises rate cards from different carriers into a unified format, handling different unit types, currency conversions, and surcharge structures.

How does POD validation work? ▾

The system automatically links each invoice line to its corresponding proof of delivery. If no POD exists, the line is held and flagged — no payment without delivery confirmation.